Project proposal is captured in the system in a structured manner inputting project details, activities, outputs, outcome and results indicators setting the time plan for action, finance plan in monthly budgets and monitoring plans. Master data collected categorising the geographic locations of the project, target groups, resources, benefit groups and cost centre details.
Overall time plan assigned initially for the whole project period and then segmented into monthly event plans with details of their location, resource requirement, action points and staff responsibility. Outputs and Outcome are set along with the indicators statement detailed into target group and change indicators. Time plan for overall action, monthly activities and micro level events assigned and tracked for their timely completion. Results indicators are set with quarterly results target and being updated every quarter.
Financial plans are captured with their monthly budget plans and updated every month for their actual utilisation. Project progress is captured on timeline, action/event completion, quality of the immediate outputs, output indicators and outcome indicators.